| Office or Division: | Civil Register Management Division | ||||
| Classification: | Highly Technical | ||||
| Type of Transaction: | Government-to-Citizens (G2C) | ||||
| Who may avail: | All clients of legal age (18 yrs. old and above) | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| Compiled birth, marriage and death documents received from the monthly reports of the PSA Provincial Statistical Offices | PSA PSO | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| PSO manual and machine processing timeline is within 6 weeks upon receipt of the documents from the LCROs. | 1. Receipt and checking of folios from Document Processing Unit and Vital Statistics Division | None | 10 minutes per 30 folios | Team Lead, DCC, CRMD 3rd Floor CRS Building Supervisor, DCC, CRMD 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | |
| 2. Document grooming from folders, batched (one province, one municipality) in preparation for scanning. | None | 1 hour per batch of 225 documents | Associates, DCC, CRMD 3rd Floor CRS Building Supervisor, DCC, CRMD 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| 3. Document scanning | None | 1 hour per batch of 150 documents | Associates, DCC, CRMD 3rd Floor CRS Building Supervisor, DCC, CRMD 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| 4. Matching of images to their corresponding indices. | None | 1 hour per batch of 70 documents | Associates, DCC, CRMD 3rd Floor CRS Building Supervisor, DCC, CRMD 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
5. Quality Assurance (QA) is done to re-check mismatched images versus indices of all records. 5.1. If passed, automatically loaded to data staging. 5.2. If rejected, return to Matcher | None | 1 hour per batch of 120 documents | Associates, DCC, CRMD 3rd Floor CRS Building Supervisor, DCC, CRMD 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| 6. Data Staging of the converted documents to CRS Database. | None | Within 24 hours | System Administrator, Data Center 5th Floor CRS Building | ||
| 7. Prepare transmittal of the scanned documents in folders/batches and forwarded to Birth, Marriage and Death Archives. | None | 1 hour | Team Lead and Associate, DCC, CRMD 3rd Floor CRS Building Supervisor, DCC, CRMD 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
TOTAL ESTIMATED PROCESSING TIME FOR SERVICE: 1.5 months upon receipt of documents from PSA Provincial Statistics Offices For received documents in the monthly report but with a request for copy issuance filed by the client in the PSA CRS Outlets, a designated staff is assigned at Data Capture Center to pull-out the document for scanning and loading of the requested documents. This falls under UNCONVERTED PROCESSING. | |||||
| Attachment | Size |
|---|---|
 Data Conversion of Civil Registry Documents from Monthly Report (Birth, Marriage, Death) |
54.67 KB |