CO-FO
Central Office
Offices
Civil Registration and Central Support Office
Services
Civil Registration Service
Unit Division
Civil Register Management Division
Internal/External
External
Service Specifications
Document Preparation of Processed Documents from Annotation Archives
| Office or Division: | Civil Register Management Division | ||||
| Classification: | Complex | ||||
| Type of Transaction: | Government-to-Government (G2G) | ||||
| Who may avail: | Local Government Units (LGU) | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| ANNOTATION ARCHIVES (Court Decree Unit, Legal Instruments Unit and RA 9048/RA10172 and Supp. Unit) | |||||
| 1. Receipt and Control of documents from Annotation Unit | None | 10 minutes per batch of 15 sets of documents | Uncon/MV Controller, Annotation Archives Supervisors Annotation Archives Chief CRMD 8th Floor, CRS Building | ||
| 2. “Scan In” the documents using Uncon/MV Processing and tag the document as Completed in the system | None | 5 per batch of 15 sets of documents | |||
| 3. Forward the documents to the designated Document Preparation personnel | None | 5 minutes per batch of 15 sets of documents | |||
4. Cleaning of the set of documents 4.1. Remove unnecessary notes and tags from the set of documents 4.2. Insertion of Separator for the corresponding unit | None | 5 minutes per batch of 15 sets of documents to be cleaned and inserted with separator | Associates, Annotation Archives Supervisors Annotation Archives Chief CRMD 8th Floor, CRS Building COSW and Associates | ||
| 5. Encoding and printing of Transmittal and Forward to Data Capture Center for Scanning (refer to page 237 of Data Conversion of CDLI documents) | None | 10 minutes per batch of 15 sets of documents | |||
| 6. Hauling and transmission of documents to the Central Archives | None | 8 hrs per 300 batch of folders | |||
| TOTAL ESTIMATED PROCESSING TIME FOR SERVICE: 7 DAYS UPON RECEIPT OF THE DOCUMENTS | |||||
| Attachment | Size |
|---|---|
 Document Preparation of Processed Documents from Annotation Archives |
96.07 KB |