1. Evaluation of Billing Statements from Bangko Sentral ng Pilipinas (BSP)
The Philippine Statistics Authority-Bids and Awards Committee (PSA-BAC), upon due observance of the procurement procedures set forth in the 2016 Revised IRR of Rep. Act No. 9184, recommended the award of the contract for PhilSys card production and card personalization system and machines to BSP. Thus, the PSA engages the services of the BSP through Agency-to- Agency Agreement.
The payment shall be made upon compliance with documentary requirements, and in accordance with the schedule and the terms and conditions stated in the Implementing Guidelines of the Agreement.
| Office or Division: | ID Processing and Management Division | |
| Classification: | Highly Technical | |
| Type of Transaction: | G2G – Government to Government | |
| Who may avail: | Bangko Sentral ng Pilipinas | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
1. Statement of Account/Sales Invoice 2. Summary of Billing (List of Delivery Receipts and Quantity) 3. Detailed Delivery Receipts (PSA Batch Number, Inclusive Serial Number, Quantity of Good and Reject) | Bangko Sentral ng Pilipinas | |
| Inspection and Acceptance Report | PhilSys Registry Office - Office of the Deputy National Statistician | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Submit the billing documents. | 1.1. Receive and endorse the billing documents of the BSP to the ID Processing and Management Division (IDPMD). | None | 1 day | Office of the Deputy National Statistician |
| None | 1.2. Receive the endorsed billing documents and route to the reviewer. | None | 6 minutes | Administrative Assistant IDPMD |
| None | 1.3. Review the detailed delivery receipts based on the Notice of Delivery and Delivery Receipts (NDDR) in the billing documents. 1.4. Forward the reviewed billing documents to the Administrative Assistant. Note: Voluminous billing documents are being checked on a monthly basis. | None | 1 day | Information Systems Analyst II – Distribution Operations Section IDPMD |
| None | 1.5. Endorse the billing documents to the evaluator. | None | 1 minute | Administrative Assistant IDPMD |
| None | 1.6. Conform and sign the detailed delivery receipts. | None | 1 hour | Information Technology Officer I – Personalization and Kitting Operations Section IDPMD |
| None | 1.7. Endorse the BSP billing documents to the Inspection Officer for signature. | None | 1 minute | Administrative Assistant IDPMD |
| None | 1.8. Sign the “Inspection” box in the Inspection and Acceptance Report (IAR). | None | 10 minutes | Inspection Officer (Division Chief) IDPMD |
| None | 1.9. Endorse the billing documents to the Office of the Assistant National Statistician for signature. | None | 10 minutes | Administrative Assistant IDPMD |
| None | 1.10. Sign the “Acceptance” box in the IAR. | None | 1 day | Assistant National Statistician PCMS/ROS |
| None | 1.11. Receive, control and scan the signed billing documents. | None | 1 hour | Administrative Assistant IDPMD |
| None | 1.12. Prepare Justification/ Observations on PhilID Card Personalizati-on for the billing period. | None | 1 day | Information Technology Officer I/ Information Systems Analyst II – Personalization and Kitting Operations Section IDPMD |
| None | 1.13. Review and sign the draft Observations on PhilID Card Personalization document. | None | 1 hour | Division Chief IDPMD |
| None | 1.14. Endorse the Observations on PhilID Card Personalization document to the ANS. | None | 10 minutes | Administrative Assistant IDPMD |
| None | 1.15. Review and initially sign the Observations on PhilID Card Personalization document. | None | 1 day | Assistant National Statistician PCMS/ROS |
| None | 1.16. Endorse the Observations on PhilID Card Personalization document to the Office of the Deputy National Statistician. | None | 10 minutes | Administrative Assistant PCMS/ROS |
| None | 1.17. Review and initially sign the Observations on PhilID Card Personalization document. | None | 2 days | Deputy National Statistician ODNS |
| None | 1.18. Endorse the Observations on PhilID Card Personalization document to the Office of the National Statistician. | None | 10 minutes | Administrative Assistant ODNS |
| None | 1.19. Review and approve the Observations on PhilID Card Personalizati-on document (waiting time not included). | None | 3 days | National Statistician and Civil Registrar General ONS |
| None | 1.20. Receive, control and scan the approved Observations on PhilID Card Personalizati-on document. | None | 30 minutes | Administrative Assistant IDPMD |
| None | 1.21. Check the billing documents if all are signed and attach the approved Observations on PhilID Card Personalization to the billing documents. | None | 30 minutes | Administrative Assistant IDPMD |
| None | 1.22. Prepare transmittal/routing slip. | None | 5 minutes | Administrative Assistant IDPMD |
| None | 1.23. Endorse the completed, signed and approved billing documents to General Services Division (GSD). | None | 30 minutes | Administrative Assistant IDPMD |
| None | 1.24. Process the billing documents. Note: GSD will check and verify the BSP billing documents and endorse to the next billing processors (Accounting and Budget Division). | None | 5 days | Administrative Assistant/ Officer GSD |
| TOTAL: | None | 14 days, 4 hours and 33 minutes | ||
| Attachment | Size |
|---|---|
 Evaluation of Billing Statements from Bangko Sentral ng Pilipinas (BSP) |
368.82 KB |