| Office or Division: | Civil Register Management Division | ||||
| Classification: | Simple | ||||
| Type of Transaction: | Government-to-Government (G2G) | ||||
| Who may avail: | Local Government Units (LGU) | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| Updates on the specimen signature report of the city/municipal civil registrar and authorized signatories of the LCRO | Local Civil Registry Office (LCRO) | ||||
| Updates on the specimen signature report of the Sharia Circuit/District Registrars | Sharia Courts | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| DOCUMENT RECEIPT AND CONTROL UNIT | |||||
| 1. Receipt and control of endorsed updated specimen signature from LCROs and Shari’a Registrars through couriers and LCRCU. | None | 1 hour per batch of 75 documents. | Unisys Associate and Contract of Service Worker, Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Supervisor Registration Officer III DRCU 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| 2. Encode in RCC and print transmittal | None | 1 hour per batch of 75 documents. | Unisys Associate, Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building | ||
| 3. Transmit the endorsed updated specimen signature to Production and Maintenance Unit (PMU) for scanning. | None | 20 minutes | Unisys Associate, Document Receipt and Control Unit (DRCU) 3rd Floor CRS Building Supervisor Registration Officer III DRCU 3rd Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| PRODUCTION AND MAINTENANCE UNIT | |||||
| 4. Receipt and control of updated specimen signature. | None | 1 hour per batch of 75 documents. | Unisys Associate, Production and Maintenance Unit (PMU) 6th Floor CRS Building Supervisor Registration Officer III PMU 6th Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| 5. Countersign each updated specimen signature. | None | 1 hour per batch of 75 documents. | Unisys Associate, Production and Maintenance Unit (PMU) 6th Floor CRS Building Supervisor Registration Officer III PMU 6th Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| 6. Scanning and loading of updated specimen signature in CRS database. | None | 1 hour per batch of 45 documents. | Unisys Associate, Production and Maintenance Unit (PMU) 6th Floor CRS Building Supervisor Registration Officer III PMU 6th Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| 7. Sort and file the updated specimen signature reports | None | 10 minutes per batch of 45 reports | Unisys Associate, Production and Maintenance Unit (PMU) 6th Floor CRS Building Supervisor Registration Officer III PMU 6th Floor CRS Building Chief, CRMD 7th Floor CRS Building | ||
| 8. Folio and label the compilation of specimen signatures reports | None | 1 hour and 30 minutes per 10 folios | Authentication Officer Production and Maintenance Unit (PMU) 6th Floor CRS Building Chief CRMD 7th Floor CRS Building | ||
| 9. Prepare transmittal and hauling of folios for Central Archives filing | None | Within 8 hours Note: Central Archives located outside the CRS Building | Authentication Officer Production and Maintenance Unit (PMU) 6th Floor CRS Building Chief CRMD 7th Floor CRS Building | ||
| TOTAL ESTIMATED PROCESSING TIME FOR SERVICE: 3 days | |||||
| Attachment | Size |
|---|---|
 Processing and Scanning of Specimen Signature of LCRO and Shari’a Registrars and Authorized Personnel |
138.52 KB |