2. Processing of Contract of Service Worker (COSW) Bi-monthly Payroll
| Office or Division: | Finance and Administrative Service |
| Classification: | High Technical |
| Type of Transaction: | G2G - Government to Government |
| Who may avail: | PSA Central Office regular officials and employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Accomplishment Report | Concerned Division of COSW |
| Alternative Logbook of Attendance (ALBA) | Concerned Division of COSW |
| Authority to Transact Business (ATRB) | Concerned Division of COSW |
| Special Order (SO) | Concerned Division who initiated the training |
| Certificate of Appearance | Concerned Division who initiated the training |
| Attendance Sheet | Concerned Division who initiated the training |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Receive Daily Time Records (DTRs) | 1.1 Extract DTR data from biometric machine of Central Office (including travel time) | None | 4 hours | Administrative Assistant V Administrative Aide VI (Human Resources Division) |
| 1.2 Email DTR to respective COSW Payroll Focal Person | None | 4 hours | Administrative Assistant V (Human Resources Division) | |
2. Print the received DTR and prepare duly signed necessary attachments such as: - Accomplishment Report - Alternative Logbook of Attendance (ALBA) - Authority to transact Business (ATRB) - Special Order(SO) /Travel Order - Certificate of appearance/ Attendance Sheet - Work from Home Form (Annex A, B, E), if applicable | None | 1 day | COSW Payroll Focal Person | |
2. Collate and check for completeness of payroll attachment for signature of Immediate Supervisor and Division Chief: - Obligation Request and Status (ORS) for COSW Payroll - COSW payroll | None | 2 days | COSW Payroll Focal Person | |
| 4. Transmit payroll with necessary attachments to the Budget Division | 4.1 Encode received payroll from COSW for monitoring purposes | None | 4 hours | Receipt and Control (Budget Division) |
4.2 Process the following: - Obligation Request and Status (ORS) for COSW Payroll - COSW payroll | None | Administrative Assistant (Budget Division) | ||
| 4.3 Process COSW Payroll with corresponding Obligation Request and Status (ORS) | None | Chief Administrative Officer/Officer-in-Charge (Budget Division) | ||
| 4.4 Review and sign COSW payroll and ORS | None | Chief Administrative Officer/Officer-in-Charge (Budget Division) | ||
| 4.5 Encode outgoing COSW payroll for monitoring purposes and forward to the Accounting Division (AD) | None | Receipt and Control (Budget Division) | ||
| 4.6 Encode received payroll from BD for monitoring purposes | None | 1 day | Receipt and Control (Accounting Division) | |
4.7 Check the documentary requirements as to the following: - COSW Daily Rate according to contract - Computation of daily amount based on Daily Time Record and Accomplishment Report - Other necessary attachments | None | Accounting Division’s Payroll processors | ||
| 4.8 Review and sign COSW payroll | None | Accountant/Officer-in-Charge (Accounting Division) | ||
| 4.9 Encode outgoing COSW payroll for monitoring purposes and forward to Cashier Section | None | Receipt and Control (Accounting Division) | ||
| 4.10 Receive and encode COSW payroll and signed ORS from Accounting Division for monitoring purposes | None | Receipt and Control (Cashier Section) | ||
| 4.11 Prepare Advice to Debit Account (ADA) and route to AD for signature | None | 1 day 1 day | Administrative Officer V (Cashier Section) | |
| 4.12 Review and sign ADA and forward to FAS-OANS | None | Chief Administrative Officer (Accounting Division) | ||
| 4.13 Sign ADA and forward to Cashier Section for transmittal to Landbank | None | Assistant National Statistician for FAS | ||
| 4.14 Receive signed ADA and transmit to Landbank for crediting | None | Administrative Officer V (Cashier Section) | ||
| 4.15 Clear credited ADA to COSW bank account | None | Landbank | ||
| TOTAL | None | 7 days and 4 hours | ||
| Attachment | Size |
|---|---|
 Processing of Contract of Service Worker (COSW) Bi-monthly Payrolls |
290.82 KB |