1. Processing of Permanent/Regular Employee Monthly Payroll for Central Office
| Office or Division: | Finance and Administrative Service |
| Classification: | Complex |
| Type of Transaction: | G2G - Government to Government |
| Who may avail: | PSA Central Office regular officials and employees |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Remittances | Human Resources Division |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Receipt and control of signed payrolls | Prepare payroll 1.1 Update Salary, Location, Membership to PSEMCO, USE, Provident Fund · Salary · Payroll group · Provident Fund Membership · Philippine Statistics Employees MPC (PSEMCO) Membership · Union of Statistics Employees (USE) Membership | None | 4 hours | Administrative Assistant II Administrative Officer IV |
1.2 Compute/Generate/Append appropriate Taxes, Premium Payments for GSIS, USE, Provident Fund, PhilHealth · Tax · PhilHealth · Pag-IBIG · GSIS · USE · Provident Fund | None | 4 hours | Administrative Assistant II Administrative Officer IV | |
1.3 Encode loan deductions (GSIS, Provident Fund, Pag-IBIG, Land Bank) · Pag-IBIG · GSIS · LandBank Loan · Other Deduction | None | 5 hours | Administrative Officer IV Administrative Assistant II | |
| 1.4 Extract net pay before PSEMCO deductions and e-mail to PSEMCO for billing | None | 30 minutes | Administrative Officer IV Administrative Assistant II | |
| 1.5. Re-compute/Upload USE deductions to HRD Payroll System | None | 1 hour | Administrative Officer IV Administrative Assistant II | |
| 1.6 Print the monthly payrolls | None | 1 day | Administrative Officer IV Administrative Assistant II Administrative Aide VI | |
| 1.7 Print the Remittance Reports | None | 2 hours | Administrative Officer IV Administrative Assistant II Administrative Aide VI | |
| 1.8 Sort and initial the monthly payrolls | None | 5 hours | Administrative Officer IV Administrative Assistant II | |
| 1.9 Review and sign the payrolls | None | 1 day | Chief Administrative Officer | |
| 1.10 Create Payroll Credit System Validation (PACSVAL) | None | 30 minutes | Administrative Officer IV Administrative Assistant II | |
| 1.11 Create/Save Offline Backup and .SNP files | None | 1 hour | Administrative Officer IV Administrative Assistant II | |
| 1.12 Release to Budget Division | None | 10 minutes | Receipt and Control | |
| 1.13 Receive complete set of payrolls | None | 10 minutes | Receipt and Control | |
| 1.14 Assign Obligation Request Status (ORS) of complete set of payrolls and print ORS | None | 1 day | Administrative Officer IV | |
| 1.15 Review and sign ORS and forward to FAS-OANS for signature | None | 10 minutes | Chief Budget Office/Officer-in-Charge (Budget Division) | |
| 1.16 Receive ORS and complete set of payrolls | None | 10 minutes | Receipt and Control (FAS-OANS) | |
| 1.17 Review and sign ORS | None | 10 minutes | Assistant National Statistician for FAS | |
| 1.18 Forward to Accounting Division | None | 10 minutes | OANS-FAS Staff | |
| 1.19 Receive complete set of payrolls | None | 10 minutes | Receipt and Control (Accounting Division) | |
| 1.20 Assign payroll number | None | 1 day | Receipt and Control (Accounting Division) | |
| 1.21 Verify attachments and computations in the payroll | None | 3 days | Administrative Officer II | |
1.22 Signing of payrolls by the Chief Accountant | None | 1 day | Chief Accountant | |
| 1.23 Forward to OANS-FAS for approval | None | 10 minutes | Assistant National Statistician for FAS | |
| 1.24 Receive payrolls | None | 10 minutes | OANS-FAS staff | |
| 1.25 Sign payrolls | None | 1 day | Assistant National Statistician for FAS | |
| 1.26 Forward to Cashier Section | None | 10 minutes | Administrative Officer V (Cashier Section) | |
| 1.27 Sign payrolls | None | 1 day | Administrative Officer V (Cashier Section) | |
| 1.28 Prepare and sign ADA | None | 4 hours | Administrative Officer V (Cashier Section) | |
| 1.29 Forward signed ADA to Accounting Division | None | 10 minutes | Receipt and Control (Cashier Section) | |
| 1.30 Receive signed ADA | None | 10 minutes | Receipt and Control (Accounting Division) | |
| 1.31 Sign ADA | None | 10 minutes | Chief Accountant/Officer-in-Charge (Accounting Division) | |
| 1.32 Forward ADA to OANS-FAS for approval | None | 10 minutes | Receipt and Control (Accounting Division) | |
| 1.33 Receive signed ADA | None | 10 minutes | OANS-FAS Staff | |
| 1.34 Approve ADA | None | 10 minutes | Assistant National Statistician | |
| 1.35 Forward approved ADA to Cashier Section | None | 10 minutes | OANS-FAS Staff | |
| 1.36 Transmit approved ADA to Landbank | None | 2 hours and 10 minutes | Administrative Officer V (Cashier Section) | |
| 1.37 Clear credited ADA to payroll account | None | 1 day | Landbank | |
| TOTAL | None | 15Days | ||
| Attachment | Size |
|---|---|
 Processing of Permanent/Regular of Employee Monthly Payroll for Central Office |
297.02 KB |