1. Accomplished one PhilSys Registration Form with the following information in capital letters:

a. Full Name

b. Sex

c. Date of Birth

d. Place of Birth

e. Blood Type

f. Permanent Address

g. Present Address

h. Filipino or Resident Alien

i. Marital Status (Optional)

j. Mobile Number (Optional)

k. Email Address (Optional)

2. At least one identification document.

List of Acceptable Identification Documents

Primary Documents:

1. Certificate of Live Birth (OCRG Form No. 101 and 102) or Report of Birth AND one government-issued identification document which bears full name, front-facing photograph, and signature or thumb mark;

2. Philippine Passport or ePassport;

3. Unified Multi-purpose Identification (UMID) Card; or

4. Student’s License Permit or Non-Professional/Professional Driver’s License.

In case the applicant does not have any of the Primary Documents, any of the Alternative/Additional Documents shall suffice.

Alternative/Additional Documents:

1. Certificate of Live Birth;
2. Report of Birth;
3. Certificate of Foundling or Certificate of Live Birth of Person with No Known Parent/s;
4. IBP Identification Card;
5. PRC ID;
6. Seaman’s Book (Seafarer's Record Book);
7. OWWA E-Card;
8. Senior Citizen’s ID;
9. SSS ID;
10. Pantawid Pamilyang Pilipino Program (4Ps) ID;
11. License to Own or Possess Firearms (LTOPF) ID;
12. NBI Clearance;
13. Police Clearance/ID;
14. Solo Parent’s ID;
15. Person with Disability (PWD) ID;
16. Voter’s ID;
17. Postal ID;
18. Taxpayer Identification Number (TIN) ID;
19. PhilHealth ID;
20. Special Resident Retiree’s Visa (SRRV);
21. National ID from other countries;
22. Residence ID from other countries;
23. Professional Identification Card;
24. Eligibility Card;
25. Dependent’s ID;
26. Retiree’s ID;
27. Conductor's License;
28. PVAO Pensioner's ID (Veteran or Dependent);
29. Seafarer's Identity Document (Seaman's ID);
30. Tribal Certificate/ID;
31. Certificate of Confirmation or Certificate of Indigenous Cultural Communities (ICCs)/Indigenous Peoples (IPs) Membership (CIPM);
32. Certificate of Tribal Membership; or
33. Identification Certificate (IC).

The following identification documents shall be accepted as Alternative/ Additional Documents provided that these have a front-facing photograph, signature or thumb mark, full name, permanent address and date of birth:

1. Employee ID;
2. School ID

For pre-school, elementary and secondary, signature or thumbmark of the ID owner is not required.

1. City/Municipal ID;
2. Barangay Clearance/Certificate

This shall contain a statement of the Barangay Chairman that he/she personally verified the applicant’s residency and that the applicant has been residing there for at least six months prior to PhilSys registration.

1. Barangay ID;
2. Voter’s Certification issued by the COMELEC;
3. Prison Record; or
4. Certificate of Detention.

2. Government Agencies, Non-Government Organizations (NGOs), Private entities, Academe, Local Government Unit (LGU)

1. Philippine Statistics Authority (PSA) and other government agency;

2. Department of Foreign Affairs (DFA);

3. Government Service Insurance System (GSIS) or Social Security System (SSS); or

4. Land Transportation Office (LTO).

1. Philippine Statistics Authority (PSA) or National Statistics Office (NSO) or Local Civil Registry Office (LCRO);

2. Philippine Statistics Authority (PSA) or National Statistics Office (NSO) or Philippine Foreign Service Post (PFSP);

3. Philippine Statistics Authority (PSA);

4. Integrated Bar of the Philippines (IBP);

5. Professional Regulation Commission (PRC);

6. Maritime Industry Authority (MARINA);

7. Overseas Workers Welfare Administration (OWWA);

8. Office of Senior Citizens Affairs (OSCA) and/or Local Government Units (LGUs);

9. Social Security System (SSS);

10. Department of Social Welfare and Development (DSWD);

11. Philippine National Police (PNP);

12. National Bureau of Investigation (NBI);

13. Philippine National Police (PNP);

14. Department of Social Welfare and Development (DSWD);

15. National Council of Disability Affairs (NCDA) or its regional counterpart, Office of the Mayor, Department of Social Welfare and Development (DSWD) Office and other participating organizations with a Memorandum of Agreement with the Department of Health (DOH);

16. Commission on Elections (COMELEC);

17. Philippine Postal Corporation (PHLPost);

18. Bureau of Internal Revenue (BIR);

19. Philippine Health Insurance Corporation (PhilHealth);

20. Philippine Retirement Authority (PRA);

21. Issuing country;

22. Issuing country;

23. Maritime Industry Authority (MARINA);

24. Civil Service Commission (CSC);

25. Armed Forces of the Philippines (AFP) and Philippine National Police (PNP);

26. Philippine National Police (PNP), Armed Forces of the Philippines (AFP) and Philippine Coast Guard (PCG);

27. Land Transportation Office (LTO);

28. Philippine Veterans Affairs Office (PVAO);

29. Maritime Industry Authority (MARINA);

30. Tribal Affairs Office under the Office of the Mayor (if applicable);

31. National Commission on Indigenous Peoples (NCIP)/Tribal Leader of Indigenous Cultural Communities (ICCs)/ Indigenous Peoples(IPs);

32. National Commission on Muslim Filipinos (NCMF); or

33. Philippine Consulate General.

1. Employer;

2. Academic Institutions;

3. Issuing City/Municipality;

4. Issuing Barangay;

5. Issuing Barangay;

6. Commission on Elections (COMELEC);

7. Bureau of Jail Management and Penology (BJMP); or

8. Philippine National Police (PNP) or Bureau of Jail Management and Penology (BJMP).

3. For the claiming of PhilID, present any of the following:

a. Transaction Slip; or

b. Identification and/or supporting document/s presented during registration.

In case of an authorized representative, he/she may claim the PhilID of the registered person provided that he/she presents the following:

a. Authorization letter;

b. Valid identification document of the registered person; and

c. Valid identification document of the authorized representative.

a. PSA-based and LGU-based Registration Centers

b. Government Agencies, Non-Government Organizations, Private entities, Academe, LGU

1.1. Review the consistency of the information on the PhilSys Registration Form against the identification and/or supporting document/s presented.

1.2. Affix full name and signature in the PhilSys Registration Form and return the identification and/or supporting document/s to the applicant.

Screener

PhilSys Registration Team (PRT)

Registration Center Supervisor

PhilSys Registration Team (PRT)

Registration Kit Operator

PhilSys Registration Team (PRT)

2.2. Review the consistency of the demographic based on the submitted identification and/or supporting document/s.

2.3. Scan the identification and/or supporting document/s.

2.4. Capture the irises of the applicant.

2.5. Capture the ten functional fingerprints of the applicant.

2.6. Capture the front-facing photograph of the applicant.

Note: Biometric exceptions/forced capture will apply if there is a physical impossibility to capture a complete set of biometric information due to medical or physical disability or if the complete set does not meet the minimum threshold standards.

Registration Kit Operator

PhilSys Registration Team (PRT)

Registration Center Supervisor

PhilSys Registration Team (PRT)

Registration Kit Operator

PhilSys Registration Team (PRT)

Registration Kit Operator

PhilSys Registration Team (PRT)

Registration Kit Operator

PhilSys Registration Team (PRT)

Registration Kit Operator

PhilSys Registration Team (PRT)

Registration Center Supervisor

PhilSys Registration Team (PRT)

5.3. Perform demographic and/or biometric deduplication.

In case of a potential duplicate:

Conduct identity validation through the following:

a. ABIS Manual Adjudication Subsystem; and/or

b. Manual Verification System.

Note: In case of possible fraud cases, conduct a fact-finding and filing of appropriate action, when necessary.

15 minutes

Note: The duration may be shortened depending on the capacity of the system.

15 minutes

22 minutes

None

Note: This deduplication process is being performed by the system.

Registration Officers I, II and III

Identity Validation Division

Registration Officers I, II and III

Fraud Management Division

1 minute

Note: The duration may be shortened depending on the capacity of the system.

 None

Note: This process is system-generated.

5.5. Conduct PhilID Production, Kitting and Release to Delivery Partner.

Note: 1 batch consists of 4,500 records.

i. Batch Creation;

ii. Data Preparation System;

iii. Photo Cropping;

iv. Card Personalization (Laser);

v. Card Personalization (DOD);

vi. Visual Inspection;

vii. Quality Check of Personalized Cards;

viii. Card Carrier Printing;

ix. Card Kitting;

x. Quality Check of Kitted Cards;

xi. Certificate of Mailing Generation;

xii. Temporary Storage of PhilIDs at Bangko Sentral ng Pilipinas; and

xiii. Turnover of Kitted Cards to Post Office.

Information Systems Analyst I and II, Shift Supervisor, Printing Quality Inspector III, Computer Operator II

ID Processing and Management Division, AllCard, Bangko Sentral ng Pilipinas

5 to 30 working days

Note:

- within 5 working days for delivery address within National Capital Region

- within 7 working days for delivery address within Luzon, Visayas, and Mindanao

within 30 working days for delivery address for remote and far-flung areas

Philippine Postal Corporation

(PHLPost)

6.1. Deliver the PhilID to the address of the card owner.

6.2. Match the transaction number in the Transaction Slip or full name found in the identification and/or supporting document/s.

Philippine Postal Corporation

(PHLPost)

Philippine Postal Corporation

(PHLPost)