Highly Technical Communications/Letters are those letters/communications which need legal advice and for referral to Legal Service.
| Office or Division: | Civil Register Management Division | |||
| Classification: | Highly Technical | |||
| Type of Transaction: | Government-to-Government(G2G) and Private-to-Government (P2G) | |||
| Who may avail: | Local Government Units, Agencies of the Government, Private Law Offices, NGOs, etc. | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
1. Letters/emails that require legal opinion on civil registration matters 2. Letters or communication requesting for drafting of guidelines or procedures to standardize civil registration implementation in the country. Note: Need to be referred to the Legal Service prior to signing by ANS or NSCRG | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| Office of the Division Chief of Civil Register Management Division (ODC-CRMD) received communications/letters | 1. Receipt and control of communication/ letter | None | 5 minutes per letter/ communication | COSW |
| 2. Division Chief evaluates/designates the communication/ letter to the concern Unit or Technical Staff | None | 10 minutes per letter/ communication | Division Chief of the CRMD | |
| 3. Receipt and control of communication/ letter | None | 5 minutes per letter/communication | COSW | |
| 4. Drafting of referral letter to Legal Service | None | Within 3 days from the receipt of the communication/ letter | Unit Supervisor/Technical Staff | |
| 5. Receipt and control of the referral letter/communication | None | 5 minutes per letter/communication | COSW | |
| 6. Division Chief evaluates/reviews/signs the referral letter/communication. | None | 15 minutes per communication/letter | Division Chief of the CRMD | |
| 7. Receipt and control of the drafted referral letter/communication | None | 5 minutes per letter/communication | COSW | |
| 8. Drafting of Response from Legal Service (requires legal research) | None | 7 days from the receipt of the communication/letter | Attorney from the Legal Service | |
| 9. Receipt and control of the reply letter/communication from Legal Service | None | 5 minutes per letter/communication | COSW | |
| 10. Division Chief evaluates/designates the reply letter/communication from the Legal Service to the concern Unit or Technical Staff | None | 15 minutes per letter/communication | Division Chief of the CRMD | |
| 11. Receipt and control of communication/ letter to the concerned Unit/Technical Staff | None | 5 minutes per letter/communication | COSW | |
| 12. Drafting of response | None | Within 8 hours | Unit Supervisor/Technical Staff | |
| 13. Receipt and control of the response to the communication/ letter | None | 5 minutes per communication/letter | COSW | |
| 14. Division Chief evaluates/reviews/signs the response to the communication/ letter | None | 30 minutes per communication/letter | Division Chief of the CRMD | |
| 15. Staff controls the approved communication/ letter to be forwarded to the signatory (ANS of the CRS or NSCRG as the case may be) | None | 5 minutes per communication/letter | COSW | |
TOTAL ESTIMATED PROCESSING TIME FOR SERVICE: within 20 days upon receipt of the letters/emails/communication. Note: Some cases may be extended if it requires NSCRG policy issuance (Implementing Rules and Regulations or Administrative Orders) to include a thorough study/research, sometimes through a creation of a Technical Working Groups. | ||||
| Attachment | Size |
|---|---|
 Reply to Communications- Highly Technical |
59.62 KB |