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Sectoral Statistics Office
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Social Sector Statistics Service
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All Divisions of SSSS
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External
Service Specifications
Request for Electronic Copy of Available Unpublished Data which need additional process to provide the datafor Walk-in Researchers
The walk-in researcher requests for a specific data output in e-copy that requires more time to generate the requested data that are not posted in the PSA website, but available in the Service.
| Office or Division: | Office of the Assistant National Statistician | |
| Classification: | Complex | |
| Type of Transaction: | Government-to-Citizen (G2C) | |
| Who may avail: | All | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| 1. Accomplished Data Request Form | SSSS Subject Matter Division (SMD) | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Register at PSA’s Security 16th Floor | 1.1 Request the researcher to sign in the Log Book | None | None | Security Guard on Duty |
| 1.2 Assist the researcher to the Office of the Assistant National Statistician (OANS) | None | None | Security Guard on Duty | |
| 1.3 Assess which concerned division should handle the query/data request | None | None | Assistant Statistician | |
| 2. Accomplish two copies of Data Request Form | 2.1 Provide the researcher with two (2) copies of Data Request Form | None | 10 minutes | Statistician Aide/ Administrative Aide |
| 2.2 Check if all the required information are provided by the researcher | None | 5 minutes | Statistician Aide/ Administrative Aide | |
| 2.3 Indicate the release date and time of the requested data in the form and provide one (1) copy to the researcher. Inform the researcher to present this to get his/her data request. | None | 5 minutes | Statistician Aide/ Administrative Aide | |
| 2.4 Hand over the other copy of the Data Request Form to the concerned technical staff who will prepare the request. | None | 3 minutes | Statistician Aide/ Administrative Aide | |
| 2.5 Prepare and analyze the requested data base on the specific output needed by the requester and check for correctness and completeness. | None | 4 Days | Statistical Analyst Statistical Specialist I Statistical Specialist II Senior Statistical Specialist | |
| 2.6 Print and submit to the Supervisor for review and clearance. | None | 5 minutes | Statistical Analyst Statistical Specialist I Statistical Specialist II | |
| 2.7 Review the correctness and completeness of requested data according to the researchers requested output. | None | 3 hours | Supervising Statistical Specialist | |
| 2.8 Endorse to Division Chief for final approval. | None | 5 minutes | Supervising Statistical Specialist | |
| 2.9 Review/ Approve the data request | None | 2 hours | Division Chief | |
| 2.10 Endorse the approved data request to Supervising Statistical Specialist | 15 minutes | Supervising Statistical Specialist | ||
| 2.11 Send the e-copy of the data request to the email address of the researcher indicated in the Data Request Form, including the Acknowledgement Receipt Form and Feedback Form. | None | 3 minutes | Supervising Statistical Specialist | |
| 3. Present the duplicate copy of the Data Request Form to get the printed copy of the request | 3.1 Photocopy/ Scan the approved/signed data request for record/filing. | None | 3 minutes | Statistician Aide/ Administrative Aide |
| 3.2 Provide the researcher with the original copy of the signed data request | None | 10 minutes | Statistician Aide/ Administrative Aide | |
| 3.3 Record the transaction in the Data Request Log Book | None | 10 minutes | Statistician Aide/ Administrative Aide | |
| 4. Accomplish the Acknowledgement Receipt Form and Feedback Form | 4.1 Require the researcher to accomplish the Acknowledgement Receipt Form and Feedback Form | None | 5 minutes | Statistician Aide/ Administrative Aide |
| 5. Provide ITDS-KMCD with the Data Request Form, Acknowledgement Receipt Form and Feedback Form | None | None* | Statistician Aide/ Administrative Aide | |
6. File the following: · Data Request Form · Acknowledgement Receipt Form · Signed copy of the data request (photocopy) · Feedback Form | None | None* | Statistician Aide/ Administrative Aide | |
| Total | None | 4 Days 6 hours and 19 minutes | ||
