Documents pulled out by quality controller from folio due to
● No signature of LCR
● Same registry number with other documents registered
● Out of range of registry number
● Different person encoded in DVSS datafiles
● No registry number
Documents under the above conditions are pull out from the batch/folio and to be coordinated with the concerned Local Civil Registrar for validation.
| Office or Division: | Civil Register Management Division | ||||||
| Classification: | Highly Technical | ||||||
| Type of Transaction: | Government-to-Citizens (G2C), Government to Government (G2G) | ||||||
| Who may avail: | PSO, LCR | ||||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |||
| DOCUMENT PROCESSING UNIT | |||||||
| 1. Encode details of the document in Excel files (control) | None | 1 hour per batch of 80 documents | Document Controller (COSW) DPU, CRMD 3rd Floor, CRS Building Supervisor DPU, CRMD 3rd Floor, CRS Building | ||||
| 2. Coordinate with Provincial Statistical Officer and Local Civil Registrar thru e-mail | None | 1 hour per batch of 35 e-mails to PSO/LCRO | COSW DPU, CRMD 3rd Floor, CRS Building Supervisor DPU, CRMD 3rd Floor, CRS Building | ||||
Upon receipt of the compliance to the feedback/status of the documents, the DPU will process for possible scanning and loading in the CRS database. The number of processing days from the time DPU informed the PSO/LCRO through email and the availability of the document for copy issuance in the Outlets will depend on the number of days the Local Civil Registrar complied the requirements. | |||||||
| 1. Retrieve the original documents submitted and match with the compliance | None | 1 hour per batch of 20 documents | Document Controller (COSW) DPU, CRMD 3rd Floor, CRS Building Supervisor DPU, CRMD 3rd Floor, CRS Building | ||||
| 2. Evaluate documents submitted by PSO/LCR | None | 1 hour per batch of 20 documents | Document Controller (COSW) DPU, CRMD 3rd Floor, CRS Building Supervisor DPU, CRMD 3rd Floor, CRS Building | ||||
| 3. Route to PMU for final evaluation, scanning and loading in the CRS database | None | 30 minutes | Document Controller (COSW) DPU, CRMD 3rd Floor, CRS Building Supervisor DPU, CRMD 3rd Floor, CRS Building | ||||
| Note: Scanning and loading in the database is discussed in the Process Flow of Electronic Endorsements | |||||||
| Attachment | Size |
|---|---|
 Resolution of Problem Documents (from the Monthly Report) |
97.16 KB |