The Statistical Survey Review and Clearance System (SSRCS) is a mechanism implemented by the Philippine Statistics Authority (PSA) which involves the process of evaluating the design and instruments of statistical surveys and censuses sponsored and/or to be conducted by government agencies, including government corporations at the national and local levels.
Rule No. 28 of the Implementing Rules and Regulations of the Republic Act No. 10625, also known as the “Philippine Statistical Act of 2013 mandates the PSA to establish “a SSRCS to provide assistance and support to the statistical work of other government agencies in the PSS, including local government units and government owned and controlled corporations
The following statistical surveys/censuses are covered by the SSRCS:
- All statistical surveys/censuses which are sponsored and/or conducted by government agencies, regardless of funding source and sample size
- Surveys/ censuses contracted out by government agencies to private organizations and NGOs
- Censuses/surveys fully or partially funded by international organizations but will be conducted by government agencies
| Office or Division: | Standards Service - Statistical Standards Division (SS-SSD) | ||||
| Classification: | Highly Technical | ||||
| Type of Transaction: | Government-to-Government (G2G) | ||||
| Who may avail: | All Government Agencies, Local Government Units (LGUs) and Government Owned or Controlled Corporations (GOCCs) that will be conducting statistical surveys/censuses, regardless of funding source and sample size | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
1. Request letter addressed to CLAIRE DENNIS S. MAPA, Ph.D. Undersecretary National Statistician and Civil Registrar General 12th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 2. Properly accomplished SSRCS Forms § SSRCS Form 1 (Statistical Survey Notification Form) § SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census § SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only 3. Survey Questionnaire/s 4. Enumerators Manual, Manual of Instructions/Operations, Instructions on How to Fill-up the Questionnaire/s 5. List of tables to be generated 6. Compilation of policy uses of survey results 7. Pre-test, Pilot survey results (of any, for new surveys and surveys with major changes in the forms content and sampling design) 8. Previous survey results (if any) 9. Survey Proposal (if any) 10. Any other additional information not stated in SSRCS Form 1 | 1. SSRCS Form 1 (Statistical Survey Notification Form) (https://psa.gov.ph/sites/default/files/SSRCS%20Form%201_2018.docx) 2. SSRCS Form 4 (Statistical Survey Monitoring Form), for previously reviewed and cleared surveys or census (https://psa.gov.ph/sites/default/files/SSRCS%20Form%204_2018.docx) 3. SSRCS Form 5 (List of Revised and New Data Items) for PSA Surveys only (http://www.psa.gov.ph/sites/default/files/SSRCS%20Form%205.docx) | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
1. Submit complete documents for SSRCS application in printed copies at: 12th Floor Eton Centris Cyberpod Five, EDSA corner Quezon Avenue, Diliman Quezon City 1101 or via email at: ons.staff@psa.gov.ph, and ssd.staff@psa.gov.ph | 1.1. Receive submitted documents 1.2. Endorse submitted documents to SSD-SS | None | 1 day | Office of the National Statistician (ONS) | |
1.3. Review the completeness of submitted documents 1.4. Inform survey proponent contact persons on lacking documents via email and/or telephone call | None | 1 day | SSD-SS Staff - Supervising Statistical Specialist (SupSS) - Senior Statistical Specialist (SSS) - Statistical Specialist II (SSII) - Statistical Specialist I (SSI) - Statistical Analyst (SA) | ||
| 1.5. Provide comments on the survey instruments, design and other submitted documents | None | 4 days | SSD-SS Staff - CSS - SupSS - SSS - SSII - SSI - SA | ||
| 2. Submit additional requirements (if any) | 2.1. Prepare the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3 | None | 3 days | SSD-SS Staff - SupSS - SSS - SSII - SSI - SA | |
2.2. Review and endorse the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3 | None | 2 days | CSS or designated Officer-in-Charge | ||
| None | 2 days | ANS, SS or designated Officer-in-Charge | |||
| None | 2 days | DNS, CTCO or designated Officer-in-Charge | |||
2.3. Review and approve the following: § For Approved Surveys – Reply Letter, SSRCS Form 3 and Press Release § For Disapproved Surveys – Reply Letter and SSRCS Form 3 § For On-Hold Surveys – Reply Letter and SSRCS Form 3 § For Not Covered Surveys – Reply Letter and SSRCS Form 3 | None | 3 days | NS or designated Officer-in-Charge | ||
| 2.4 Prepare the SSRCS Form 4 for approved, disapproved and on-hold | None | 20 minutes | SSD-SS Staff - SupSS - SSS - SSII - SSI - SA | ||
| 2.5 Post Press Release at the PSA website and SSRCS webpage | None | 30 minutes | SSD-SS Staff - SupSS - SSS - SSII - SSI - SA | ||
2.6. Transmittal of the following documents to survey proponent agency § For Approved Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Disapproved Surveys – - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For On-Hold Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 4 - SSRCS Form 6 § For Not Covered Surveys - Reply Letter, - SSRCS Form 3 - SSRCS Form 6 | None | 1 day | SSD-SS Staff - SupSS - SSS - SSII - SSI - SA | ||
| 3. Accomplish and submit SSRCS Form 4 and SSRCS Form 6 | 3.1. Acknowledge receipt of submitted SSRCS Form 4 and SSRCS Form 6 | None | 10 minutes | SSD-SS Staff - SupSS - SSS - SSII - SSI - SA | |
| Total | None | 20 days | |||
