| Office or Division: | All Divisions of ESSS | |
| Classification: | Simple | |
| Type of Transaction: | Government-to-Citizen (G2C) Government-to-Business Entity (G2B) Government-to-Government (G2G) | |
| Who may avail: | All | |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |
| 1. Accomplished Data Request Form | ESSS Subject Matter Division (SMD) | |
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Register at PSA’s Security 16th Floor | 1.1 Request the researcher to sign in the Log Book | None | - | Security Guard on Duty |
| 1.2 Assist the researcher to the Office of the Assistant National Statistician (OANS) | None | - | Security Guard on Duty | |
| 1.3 Assess which concerned division should handle the query/data request | None | - | Assistant Statistician | |
| 1.4 Assist the researcher to the concerned Division | None | - | Assistant Statistician | |
| 2. Accomplish two copies of Data Request Form (PSA’s Copy and Client’s Copy) | 2.1 Require the researcher to accomplish two copies ofData Request Form(PSA’s Copy and Client’s copy) | None | 10 minutes | Statistician Aide |
| 2.2 Check if all the required information are provided. | None | 5 minutes | Statistician Aide | |
| 2.3 Endorse to the technical staff | None | 1 minute | Statistician Aide | |
| 2.4 Indicate in both forms the latest date and time the data will be sent to the email address he/she provided in the form. | None | 5 minutes | Statistical Analyst Statistical Specialist I Statistical Specialist II | |
| 2.5Give the Client’s copy to the researcher and PSA’s to the concerned technical staff who will prepare the request. | None | 1 minute | Statistician Aide | |
| 2.6 Prepare the requested data | None | 8 hours | Statistical Analyst Statistical Specialist I Statistical Specialist II | |
| 2.7 Print and submit to the Supervisor for review and clearance. | None | 5 minutes | Statistical Analyst Statistical Specialist I Statistical Specialist II | |
| 2.8 Review correctness and completeness of requested data. | None | 1.5 hour | Senior Statistical Specialist | |
| 2.9 Endorse to Division Chief for final approval. | None | 5 minutes | Senior Statistical Specialist | |
| 2.10 Review/ Approve the Data Request | None | 1.5 hour | Division Chief | |
| 3. Accomplish the Acknowledgement Receipt Form and Feedback Form | 3.1 Send the e-copy copy of the data request to the email address of the researcher indicated in the Data Request Form, including the Acknowledgement Receipt Form and Feedback Form. | None | 10 minutes | Statistical Analyst Statistical Specialist I Statistical Specialist II |
| 3.2 Require the researcher to accomplish and send back the Acknowledgement Receipt Form and Feedback Form | None | 1 minute | Statistician Aide | |
| 3.3 Scan the approved/signed data request for record/filing, and accomplished Acknowledgement Receipt Form and Feedback Form. | None | - | Statistician Aide | |
| 3.4 Record the transaction in the Data Request Log Book | None | - | Statistician Aide | |
3.5 Provide ITDS-KMCD with scanned copies of the following · Data Request Form · Acknowledgement Receipt Form · Feedback Form | None | - | Statistician Aide | |
3.6 File the following: · Data Request Form · Acknowledgement Receipt Form · Signed copy of the data request (photocopy) · Feedback Form | None | - | Statistician Aide | |
3.7 File the following: ● Data Request Form ● Acknowledgement Receipt Form ● Signed copy of the data request (photocopy) ● Feedback Form | None | - | Statistician Aide | |
| Total | None | 12 hours | ||
