Memorandum Order No. 4
Series of 1995

NSCB Memorandum Circular No. 4 Series of 1995

TO: Heads of Departments, Bureaus, Offices, and other Instrumentalities of the National Government including Government-Owned and/or Controlled Corporations, State Colleges and Universities, and Local Government Units
 
SUBJECT: Statistical Survey Review and Clearance System
 
1.0 PURPOSE
 
This Circular is issued to inform and guide government agencies on the STATISTICAL SURVEY REVIEW AND CLEARANCE SYSTEM (SSRCS). The SSRCS pertains to the procedures to be adopted prior to the conduct of a survey or a census as defined in this Circular. The SSRCS was established in 1988 by the National Statistical Coordination Board (NSCB), the agency created under Executive Order No. 121 to serve as the highest policy-making body on statistical matters in the government.
 
2.0 RATIONALE
 
One of the mechanisms used in the generation of data for planning and decision-making is through the conduct of a survey or a census. Survey and census activities entail substantial human, financial and capital resources on the part of the conducting agency. To promote and maintain the optimum use of government resources for these activities, the NSCB established a coordinating mechanism that will minimize problems of duplication, inconsistency and unreliability of data and promote the integration and prioritization of different concerns. To address this need, the NSCB issued Resolution No. 4, Series of 1988 and Memorandum Circular No. 4-88 establishing the STATISTICAL SURVEY REVIEW AND CLEARANCE SYSTEM (SSRCS).
 
Recognizing the benefits gained by the data users and its impact on the rationalization of government expenditures, the NSCB is intensifying its information campaign to enhance awareness among government agencies of the SSRCS.
 
3.0 CONCEPT AND OBJECTIVES OF THE SSRCS
 
The SSRCS is a mechanism which involves the process of evaluating the design and instruments of statistical surveys or censuses sponsored and/or to be conducted by government agencies at the national and/or subnational level.
 
It was formulated to ensure conformity with prescribed statistical standards covering definitions, concepts, classifications, and methodologies, and consequently, to ensure reliability, comparability and consistency of statistics generated out of said surveys and/or censuses. Its specific objectives are:
 
  • to ensure sound design for data collection;
  • to minimize the burden placed upon respondents;
  • to effect economy in statistical data collection;
  • to eliminate unnecessary duplication of statistical data collection;
  • to achieve better coordination of government statistical activities, and
  • to inform the private sector and the public in general that a government survey operation has passed clearance and enjoin their cooperation in the conduct of the said survey.
A survey refers to a data collection activity in which the primary concern is to compile data or statistics on a particular class, segment, activity, or geographic area (sample) of a bigger population. A census is the process of complete enumeration in which information is collected from every unit of the defined population being studied.
 
4.0 SCOPE AND COVERAGE
 
All statistical surveys/censuses which are sponsored and/or conducted by government agencies including corporations are covered by the system, regardless of funding source and regardless of sample size.
 
Those sponsored by private agencies and NGOs are not covered by the review process. However, statistical surveys contracted by government agencies to NGOs and private organizations are covered by the system.
 
5.0 NSCB EVALUATION/CLEARANCE
 
THE SURVEY PROPONENTS SHALL FIRST SECURE CLEARANCE FROM THE NSCB FOR REVIEW AND RECOMMENDATIONS PRIOR TO THE CONDUCT OF A SURVEY OR A CENSUS.
 
The process of evaluating a survey and/or census proposal dwells primarily on the following aspects:
 
  • the need for the conduct of the survey/census;
  • overlap/duplication with existing statistical activities;
  • soundness of sampling design;
  • relevance and appropriateness of survey content and resulting table formats to be produced; and
  • efficiency of operational plan.
 
6.0 GUIDELINES/TECHNICAL ASSISTANCE
 
The NSCB shall disseminate the requirements, procedures, and guidelines to government agencies and provide assistance to them to ensure smooth compliance with the requirements of this Circular. Inquiries and clarifications on the SSRCS should be addressed to the:
 
Office of the Secretary General
National Statistical Coordination Board
2/F Midland Buendia Building., Sen. Gil Puyat Avenue
Makati City, Metro Manila
 
7.0 EFFECTIVITY
 
This Circular shall take effect immediately.
 
 
 
CIELITO F. HABITO
NSCB Chairman
 
August 4, 1995